Learning About Lean

What is Lean?

Discover the Basics of Lean Methodology.

See Lean principles in real-world practice:

Lean methodology is a systematic approach to improving processes. It aims to maximize value by minimizing waste and enhancing efficiency. In the context of NGOs, it can help improve project outcomes and resource utilization.

Implementing Lean practices can enhance efficiency and effectiveness in NGOs. It helps teams identify areas for improvement, streamline workflows, and allocate resources more wisely, ultimately leading to better service delivery.

Common Lean techniques include value stream mapping, 5S (Sort, Set in order, Shine, Standardize, Sustain), root cause analysis, and continuous improvement cycles that encourage ongoing assessments for better practices.

To begin your Lean journey, start with training and engagement for your team. Analyze current processes and identify waste. Set measurable goals and continually refine your approaches based on feedback and results.

Yes, Lean can be applied to existing projects by assessing their current workflows, identifying inefficiencies, and implementing Lean techniques where applicable. Continuous evaluation will drive significant improvements over time.

Answer Key – 5 Whys Quiz

Q1: What is the purpose of the 5 Whys method?
✅ Correct Answer: To identify the root cause of a problem
📌 Asking “Why?” repeatedly helps move past symptoms and surface-level causes toward something actionable that can be improved.

Q2: When should you stop asking “Why?” during the 5 Whys process?
✅ Correct Answer: When you identify a cause that is within your control and can be addressed
📌 The goal is not to reach an arbitrary number or assign blame — it’s to reach the point where you can intervene meaningfully.

The 7 Wastes Answer Key

Q1: Which of these is a type of waste in Lean?
✅ Correct Answer: Overproduction
📌 Overproduction happens when more is made than needed or before it’s needed — leading to excess inventory, defects, or delay.

Q2: “Motion” waste refers to:
✅ Correct Answer: Unnecessary movement of people during a process
📌 This includes walking, reaching, or shifting frequently between tools or workstations — often overlooked but cumulative in cost.

Answer Key – Value Stream Mapping Quiz

Q1: What is the primary purpose of Value Stream Mapping?
✅ Correct Answer: To visualize a process and identify waste
📌 VSM maps out every step in a process to show how materials and information flow — highlighting delays, inefficiencies, and opportunities to improve.

Q2: Which of the following is least likely to appear on a value stream map?
✅ Correct Answer: Customer names
📌 VSM focuses on process elements like steps, inventory, wait times, and handoffs. Individual customer data is not typically included unless specifically relevant to process variation.

 

Answer Key – 5S Quiz

Q1:
❌ Incorrect Option: “Simplify”
✅ Correct Answer: Sort, Shine, Sustain are all part of 5S — Simplify is not.

Q2:
✅ Correct Answer: “Shine” means clean the workspace and inspect for problems.